For the first time, IFEAT is pleased to have arranged a service to help participants claim the 25% Swedish tax on their registration fees. In order to claim, you will need your final tax invoice, which will be sent to you by the IFEAT Finance Team 10 days after payment is received for your order.

How to reclaim:

Option 1: Self-application

Click here to download the refund claim form. 

(Click here to see an example completed form.) 

This application can be sent by post to:

Skatteverket Utlandsenhet Malmö
SE-205 30
Malmö
Sweden

Option 2: Pre-Conference application through our tax advisory partner (€50 fee)

Participants should send their final tax invoice to [email protected]. A fee of €50 will be charged by Revisorgruppen for this service.

Option 3: Complimentary reclaim service in person at the Conference

Delegates can bring printed final tax invoice(s) to the dedicated VAT reclaim desk at the Conference. 

The Accompanying Person ticket includes access to the Welcome Reception, Closing Banquet, lunch, tea and coffee on all Conference days. This ticket does not allow access to the Conference, exhibition, meeting rooms and/or networking areas.

The accompanying person ticket is valid for either a spouse/family partner and/or a son/daughter under 21 years of age. There can be a maximum of two accompanying persons per delegate.

Please note: Business partners/colleagues do not qualify as Accompanying Persons.

To request an Accompanying Person ticket please email [email protected]

When one of the tickets is purchased, you will receive an automated system confirmation and/or proforma invoice depending upon your payment method.  Once payment is received into our account*, you will receive a PAID tax invoice.

*For credit card payments please allow 10 working days to receive this PAID tax invoice. If paying by bank transfer, your purchase is not fully confirmed until the funds are received, at which time you will receive the PAID tax invoice.  

Please note: a Sponsorship/Advertising/Meeting Room/Exhibition Booth is not allocated until the payment has been received. It is not possible to reserve these items without full payment. A full confirmation email requesting additional information will be sent once payment is received.

Click here to make a discounted booking. 

Sweden, as a member state of the Schengen Area, permits the citizens of the EU and 61 non-EU countries to enter Sweden visa-free for the purpose of tourism/visiting and doing business, for periods shorter than 90 days within a 180-day period.

You can check if your country requires a visa by visiting the Swedish Migration Agency’s website. Those who require a visa should apply for a Swedish Schengen Area tourist visa.

For further information, refer to visitsweden.com/about-sweden/passport-and-visas.

Please note that if you plan to attend the field trip to Norway, a Swedish Schengen Area visa will allow you access to Norway, also. 

Embassies globally are experiencing extreme demand for visa services. IFEAT therefore urges all attendees who need one to APPLY FOR A VISA AS SOON AS YOU HAVE BOUGHT AND PAID FOR YOUR CONFERENCE TICKETS.  

If you require a visa invitation letter, these will only be issued to delegates who have already bought and paid for delegate tickets. Please email [email protected] with the following details:

• Conference ticket order number(s)
• Full name as it appears on your passport
• Passport number
• Passport expiry number

An “Early Bird” discount will automatically be included in any full Delegate Tickets purchased before 30th June 2025. The Early Bird Discount is not applicable on Accompanying Person tickets. IFEAT Members also benefit from an additional discount on all tickets and Conference products; if you are a Member please ensure you have logged in before purchasing any tickets or Conference products.

No, bulk ticket discounts are not offered.

No, tickets for the Closing Banquet will not be for sale separately but are included in the full Delegate and Accompanying Person tickets.

If a spouse wishes to attend the Closing Banquet, they would need to purchase either a full Delegate or an Accompanying Person ticket, which include access to the Closing Banquet.

No, it will only be in-person.

No, this year we are using a new provider for our Conference app, details of which will be shared with registered delegates in April.

The Conference sessions will not be streamed to the platform as the event will only be in-person. There will also be no virtual exhibition booths.

We are currently working on this but plan to launch the Conference app to delegates in April. Please note when registering you must tick "yes" if you want to be added as a user on the app, which also serves as the delegate list. Only delegates who have paid in full and have opted in at registration will appear on the app.

The Conference App is the live delegate list. 

To enable networking among delegates at the Conference, we will share delegate names, job title, company name, and country or city with other delegates, exhibitors, and sponsors via our secure Conference app. 

Individual delegates will also be able to decide whether they wish to make their email address available to all other delegates or not within the Conference app. 

If a delegate chooses to message another delegate, the message will be sent from the delegate’s profile. If a delegate chooses to reply, further communication will continue through the delegates’ chat or video calling function.

Please note that due to UK GDPR restrictions delegates’ email address and telephone numbers will not be shared through the delegate listing or otherwise as a default. Should a delegate wish to, they will be able to make their contact information viewable on their profile.

If you wish to upgrade from an Accompanying Ticket to a full Delegate Ticket, please contact [email protected], quoting your order number.

Printed tickets are not issued. It is a good idea to have a copy of your final invoice receipt with you when you arrive at the Conference.

Day delegate tickets are only available to those from Nordic countries (Sweden, Norway, Denmark, Finland, Iceland). Please contact [email protected] if you are from a Nordic country and wish to register as a Day Delegate.